Secretary of State
Responsibilities of the secretary's office include supervising and monitoring elections and providing campaign finance disclosure; managing and preserving public records; providing educational programs about the capitol; and licensing, monitoring, and registering professionals and businesses. The office includes the divisions of archives, elections, corporations, securities and business regulation, professional licensing boards, and the state capitol. Attached agencies are the Georgia Commission on the Holocaust, Georgia Drugs and Narcotics Agency, State Ethics Commission, and the Georgia Real Estate Commission and Appraisers Board.
In order to make the services of this office more accessible to the public, in addition to the offices at the state capitol, there is a satellite office in Tifton.
The office of the secretary of state coordinates and monitors all election activity: this includes voter registration; municipal, state, county, and federal elections; campaign finance disclosure for state and federal candidates and political action committees; and certification of election results. The
The secretary's office receives campaign finance disclosure and personal finance disclosure forms from candidates for state offices. Since June 30, 2001, all statewide candidates have been required to file their disclosure reports electronically so that the reports may be posted on the secretary of state's Web site. Although the secretary's office receives and makes campaign finance disclosure reports available to the public, disclosure violations are investigated by the State Ethics Commission, which is granted the authority to administer the Ethics in Government Act. This commission is responsible for overseeing the disclosure reports of an estimated 6,000 public officials of state, county, and municipal governments in Georgia, the registration of lobbyists and maintenance of lobbyist disclosure reports, and maintenance of vendor disclosure reports.
As part of its mandated duties, the office of the secretary of state is responsible for public records, such as maps, surveys, grants, agency rules and regulations, and laws. This material is made publicly available through the Georgia Code.
The state archives division collects, manages, preserves, and makes available for research the official records of Georgia from 1732 until the present. Included among the archival materials are historical land records, records of state and local governments, and records and photographs of families, businesses, civic organizations, and churches. The division coordinates the work of the Georgia Historical Records Advisory Board and, under the direction of the State Records Committee, manages all state records.
The Georgia Capitol Museum, updated in 2000 and housed on the fourth floor of the capitol, provides information and displays about Georgia history and contains many Georgia artifacts.
The Capitol Education program serves as an educational forum for state government. It holds public events throughout the year both to inform the public about legislative processes and to provide an additional site for legislative hearings to receive public input. Additionally, the secretary's office is responsible for providing tours of the capitol.
The Georgia Commission on the Holocaust is attached to the office of the secretary of state. The mission of this body is to provide Holocaust education programs for teachers and students of Georgia's middle and high schools and to the general public.
In its regulatory capacity, the office of the secretary of state provides education and examinations, issues licenses and collects license fees, investigates complaints or violations of the law, and issues reprimands.
The corporations division registers and regulates foreign and domestic corporations and others seeking to do business in the state. It also registers and regulates nonprofit organizations and other types of corporate activities. Another function of this division is the registration of trademarks and service marks.
The professional licensing boards division provides administrative and investigative support for thirty-four occupational and professional regulatory boards in sixty-four trades and professions, regulating more than 700,000 active and inactive licensees to provide consumer protection. Duties include reviewing and approving licenses to practice, scheduling examinations, issuing licenses and collecting fees, investigating violations, and resolving complaints. In 1999 this board moved to a facility in Macon in order to improve customer service and accessibility.
The securities and business regulation division regulates investment advisors, the issuance and sale of securities, and the solicitation of charitable contributions. This division is also responsible for registering cemeteries, auditing perpetual care trusts, and regulating perpetual care cemeteries and paid solicitors.
The Georgia Drugs and Narcotics Agency provides support for the State Board of Pharmacy by providing inspections and investigations of pharmacies and by enforcing state laws governing controlled substances and poisons. The agency also is responsible for destroying expired and outdated controlled substances.
The Georgia Real Estate Commission provides regulation for real estate brokers and salespersons, as well as support for the Georgia Real Estate Appraisers Board. To ensure efficiency and fairness in all qualifying examinations, the commission contracts for the development and administration of the exams. Tests are given by computer, and applicants receive their results on the day of the examination.
Martha Ann Saunders, League of Women Voters of Georgia
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